SO Systems logo
AI Consultancy for Property Businesses

Making Business
SO Simple.

We build AI systems, automations, and workflows for property investors, deal sourcers, letting agents, and tradespeople. Built by people who've run a property business themselves.

Book a SO Audit — £995 See What We Build →
20+
Hours saved / week
60%
Less admin
100%
Occupancy rate
3×
Faster tenant response
SO AuditSO FlowSO CareSO Scale Deal AnalysisInvestor PacksDue Diligence Tenant OnboardingRent ArrearsMaintenance Triage Investor UpdatesLead ManagementProperty Content Compliance TrackingHMO Planning SO AuditSO FlowSO CareSO Scale Deal AnalysisInvestor PacksDue Diligence Tenant OnboardingRent ArrearsMaintenance Triage Investor UpdatesLead ManagementProperty Content Compliance TrackingHMO Planning
The Problem

Most property businesses
are drowning in admin.

You didn't build a property business to spend your days chasing contractors, updating spreadsheets, and producing reports by hand.

After SO Systems
✓One operating system. Everything connected.
✓Tenant enquiries handled and qualified automatically
✓Onboarding from enquiry to move-in, fully automated
✓Maintenance triaged automatically before you see it
✓Investor packs produced in minutes
✓Rent arrears chased without you lifting a finger
✓Compliance tracked and reminded automatically
✓Your time back. Your portfolio growing.
How It Works

Five ways we work.
One clear journey.

A clear journey from discovery to deployment. Every client starts with the SO Audit — and builds from there at their own pace.

01
SO Audit
£995 — one-off
A 90-minute deep-dive into your business followed by a written roadmap covering your three highest-leverage automation opportunities.
  • Pre-audit questionnaire sent in advance
  • 90-min structured discovery call
  • Opportunity scoring across all operations
  • Written 90-day roadmap within 48hrs
  • Delivery call to walk you through it
02
SO Flow
£500–£5,000 per engagement
We build your first automation from the roadmap. Scoped clearly upfront, built to a defined timeline. No open-ended projects, no moving goalposts.
  • Scope document agreed before build starts
  • Weekly progress updates
  • Built around your existing tools
  • Full training & handover session
  • Go-live typically within 3–4 weeks
03
SO Care
£250 pcm — ongoing
Once live, SO Care keeps it sharp. Monthly check-ins, updates as tools evolve, and new automations added as your business grows.
  • Monthly strategy call
  • Prompt & workflow maintenance
  • Tool and integration updates
  • Priority support queue
  • Roadmap iteration each quarter
04
SO Scale
Custom Pricing
End-to-end transformation across all your key business areas. We design, build, and embed an AI operating system across your entire operation — not just one workflow, everything.
  • Full business-wide AI audit
  • Multi-system implementation
  • Dedicated build & strategy team
  • Ongoing optimisation & support
  • Bespoke scope & commercial terms
Coming Soon
05
SO Pro
Licence model — details coming soon
White-label the SO Systems toolkit under your own brand. Offer AI automation to your own clients and build a recurring revenue stream from our technology.
  • White-label tooling & branding
  • Your brand, your clients
  • Revenue share or flat licence
  • Full setup & partner onboarding
What We Build

Real tools.
Real problems solved.

Every automation below was designed to fix a real operational problem experienced first-hand running a property business.

📊
Deal Analysis in Seconds
"Stop spending Saturday nights with spreadsheets."
Full financials, risk assessment, and an investment recommendation — in seconds. ROI, cashflow, yield, ROCE, and a STRONG BUY / BUY / REVIEW rating.
  • ROI, cashflow & yield
  • ROCE & refinance potential
  • Risk assessment
  • Investment recommendation
🔍
Property Due Diligence, Done.
"All the key checks. One instant report."
Every critical check automated. Planning history, flood risk, crime data, EPC, rental comparables, licensing requirements — one clear report.
  • Planning & Article 4 check
  • Flood risk & crime data
  • EPC & energy rating
  • Rental comparables & licensing
📋
Investor Packs That Win Deals.
"Professional packs in minutes, not meltdowns."
Branded, data-driven investor packs produced automatically. Executive summary, financials, risk analysis, exit strategy — ready to send.
  • Executive summary & financials
  • Risk analysis & exit strategy
  • Funding requirement breakdown
  • Branded PDF output
🏠
Tenant Onboarding, Fully Automated.
"From 10 messages to zero headaches."
From enquiry to move-in, fully handled. Referencing, document collection, tenancy agreements, and welcome comms — no manual steps.
  • Enquiry handling & qualification
  • Document collection & references
  • Tenancy agreement generation
  • Welcome & move-in coordination
💸
Rent Arrears That Gets Results.
"Chase rent, not your sanity."
From first missed payment to legal notice — automated reminders, escalation workflows, guarantor comms, and full evidence logging.
  • Automated reminders & escalation
  • Guarantor communication
  • Evidence logging
  • Payment tracking & status
🔧
Maintenance Triage on Autopilot.
"Not every dripping tap needs a panic attack."
WhatsApp to contractor, categorised and assigned automatically. Prioritised by urgency, right contractor notified, tenant kept updated.
  • Issue categorisation & priority
  • Contractor assignment
  • Tenant & landlord updates
  • Job tracking & completion
📈
Investor Updates That Save Hours.
"Happy investors. Updates while you sleep."
Monthly performance reports generated automatically. Branded, professional, delivered on time — without you writing a word.
  • Performance summary & insights
  • Cashflow & occupancy reporting
  • Financial reports & project updates
  • Delivered on time, every time
📱
Content That Builds Your Brand.
"AI creates the content. You stay visible."
Instagram, LinkedIn, email newsletters, blog ideas — generated, scheduled and consistent. Build your brand without touching a keyboard.
  • Instagram & LinkedIn posts
  • Email newsletters
  • Blog ideas & drafts
  • Strategy & scheduling
🎯
Lead Management That Never Loses.
"Capture. Qualify. Follow up. Convert."
Every enquiry captured, qualified, and followed up automatically. Full pipeline visibility from first contact to deal won.
  • Lead capture & qualification
  • Automated follow-up sequences
  • Pipeline tracking & status
  • Conversion insights
The Numbers
What SO Systems clients see.
20+
Hours saved per week
60%
Reduction in admin
100%
Occupancy rate
3×
Faster tenant response
Who We Are

Built by property people.
For property people.

We're not a generic AI agency. We've run a property business ourselves — managed the maintenance calls, produced the investor packs at midnight, chased the arrears, and tracked the compliance renewals.

We built the tools we wished we'd had. Now we build them for you.

  • Simplicity — one system, not twenty tools
  • Automation — if a human does it repeatedly, a machine should do it instead
  • Integrity — fair pricing, honest scoping, no surprises
  • Impact — we measure success in hours returned, not deliverables sent
"We've been running a property business for years. We built AI tools to fix the parts that were broken. Now we build them for everyone else."
Alex & Sam — Co-founders, SO Systems
hello@sosystems.co.uk
Get Started

Ready to get your
time back?

Start with a SO Audit. 90 minutes and a written roadmap of exactly what to build, in what order, and why. No obligation to go further — the roadmap is yours either way.

SO Audit £995 one-off
SO Flow £500–£5k
SO Care £250/mo
SO Scale Custom
Book a SO Audit →

Or email us at hello@sosystems.co.uk